Camp Terms and Conditions
Registrations are on a first-come first-served basis. Parents in the waitlist will be contacted in the order we received the application.
Sign-Out • Language Kids Houston teachers will release children only to authorized individuals, as designated on the registration form. Only parents and authorized individuals may pick children up from the program. Parents must provide the name and contact information of any persons authorized to pick the child up, and that information must be provided upon registration, before the student is allowed to attend the program. • All children must be signed out every class by a parent or an authorized individual. Failure to sign your child out will be regarded as an “incident” and may result in suspension from the program, and Language Kids will not be obligated to refund for the missed day(s) of camp. • Only adults 18 years and older are authorized to pick children up and showing a photo ID is mandatory upon request. Parents must notify in writing if there are any changes in the persons authorized to pick-up their child. Phone calls are not accepted. Children without written permission will not be allowed to leave the school. Parents can notify Language Kids Houston in writing through any of the following means: Email: info@Language-Kids.com Fax: 832-201-7771
Late pick-up • If a child is picked up after the time the session ends (12:00 PM for PT camp, 3:00 PM for full-time camp and 6:00 PM for after care), a late fee of $1.00 per minute will be assessed. • Late fees must be paid in cash at the moment of pick-up or Language Kids World will charge a payment for the amount due to the credit card used to register the child to camp. If late fees are not paid or if the charge for the payment is not successful, Language Kids Houston may not allow a child to re-enter the program until the fee is paid. Missed days due to lack of payment of a late pick-up fee will not be made-up during another session or week.
Behavior expectations • Language Kids Houston language acquisition program will adhere to Language Kids Behavior Policy and Code of Conduct in order to ensure the safety of all the students. Services will be suspended if disrespectful or unsafe behavior towards another student or staff member is displayed by either a student or a parent of a student. Parents must make sure their children understand the expected behavior towards other students and staff. All children enrolled in camp must be potty-trained. In the event a child’s behavior becomes severely disruptive, unsafe to him/herself or others or the child does not respond to intervention, the parent/authorized caregiver will be called to pick him/her up immediately. If severe behavior continues, my child may be removed from the program.
Academic expectations • Language Kids Houston’s program is an academic foreign language acquisition program and its goal is to help students develop foreign language skills and cultural awareness. However, Language Kids Houston and its employees do not guarantee that students will be proficient in the target language at any point. Success in acquiring the language will depend largely in each individual student and the support he or she receives at home. • Although Language Kids Houston is an academic language acquisition program and the teachers will make their best efforts to help the children develop their foreign language skills, it is the parent’s responsibility to support children’s learning at home by following some or all the assignments and activities that the teacher will provide and seeking any other forms of support deemed necessary.
Special & Medical Needs • Our teachers are not trained or equipped to satisfy the special needs of students and no medications will be administered by the teachers during the program.
Deposits • A $50 deposit can be paid to reserve a spot in a specific summer camp week. Each deposit fee can be applied to one child only. The remaining of the balance due (including before and/or after camp care if applicable) must be paid in full at least 21 days before the first day of camp. Failure to make a full payment of the remaining balance due will result in the cancellation of the enrollment and the loss of the deposit paid. Deposits will not be refunded for any reason. Deposits can only be transferred to another summer camp week by notifying us in writing 30 days before the first day of the summer camp week the deposit was paid for. Written notifications must be emailed to email@example.com.
Refunds • Refunds will not be issued for non-attendance to one or more days of camp. Deposits are non-refundable for any reason. • If Language Kids Houston finds it necessary to un-register a child, a refund will be issued after deduction for classes already attended.
Cancellations • If cancelling a camp, parents may receive up to 50% refund of the full amount paid if letting Language Kids Houston know in writing at least 7 days prior the first day of the camp (not counting the first day of camp). Notices must be emailed to firstname.lastname@example.org. Deposits for camps cancelled with less than a 7 day notice will not be refunded.
Cancellations • Language Kids Houston will cancel camps due to inclement weather. No refunds will be made if a session is cancelled due to inclement weather. Language Kids Houston may also cancel a camp due to low enrollment. If this is the case, parents will be issued a full refund for any amount paid toward that week of camp.
Forms and Waivers: Parents or authorized caregivers must sign all waivers required by Language Kids Houston and/or the specific location where each camp takes place. Children without a signed waiver will not be allowed to participate in a camp.
Medical Authorization and Permission to Treat
I hereby grant to Language Kids Houston, LLC permission to take whatever action in its judgment may be necessary in supplying emergency medical services to the child(ren) enrolled. In the event Language Kids Houston, LLC is unable to contact the parent or guardian, physician, or other persons listed, I hereby agree that I will be solely responsible for and will pay promptly any expenses which may be incurred by Language Kids Houston, LLC. in making emergency medical treatment to the child(ren) enrolled.
Waiver of Liability
In consideration of being permitted to participate in Language Kids Houston, LLC programs and classes, and acknowledging I am giving my child(ren) my permission to participate in the class, camp or program provided by Language Kids Houston, LLCI understand and am aware that such activity involves a risk of injury from my child(ren)’s participation in the said activity and that I am voluntarily giving permission to participate in this activity. I hereby agree to expressly assume and accept any and all risk of injury from my child(ren)’s participation in this activity. I do hereby and forever discharge, release, indemnify, and hold harmless Language Kids Houston, LLC and the hosting locations and their employees, the Association, Board of Directors, officers, agents and managing parties for and on behalf of myself and my minor child(ren) and our respective heirs, successors and assigns from any and all liability, rights of action, causes of action, losses, claims, demands, cost and expenses for damages and/or personal injury that may arise in conjunction with my child(ren)’s participation in this activity.
In consideration of participating in Language Kids’ language immersion summer camp and of being allowed to enter the play area at Pump It Up during the breaks of the program, the undersigned, on his or her behalf, and on the behalf of the participant(s) identified below, acknowledges, appreciates, understands and agrees that: 1. I acknowledge and understand there are risks associated with participation in the program and the use of the play area and inflatable equipment including but not limited to: contusions, fractures, scrapes, cuts, bumps, paralysis, or death; 2. I further acknowledge and understand that there are risk associated with participating in the program due to the use of paint, clay, glue, scissors, chalk, and other items associated with the program; 3. I willingly assume the risks associated with participation and accept that there are also risks that may arise due to other participants which I also willingly assume; 4. I agree that I shall comply with all stated and customary terms, posted safety signs, rules, and verbal rules and instructions as conditions for participation in the program; 5. I, for myself, participant(s) named, our heirs, assigns, representatives, and next of kin, agree to waive rights, hold harmless, not bring legal action or file claims, and indemnify Language Kids Houston, LLC and its owner, and their collective affiliates, officers, and employees for injuries or property damage arising out of participation at the program; and, 6. I additionally agree to indemnify the owners of Language Kids, Language Kids Houston LLC, and their collective affiliates, officers, and employees for any defense cost or expense arising out of any claim for damages, injury, or death arising from my participation.
Photo and Video Release
I understand that photographs, video and/or digital images (hereinafter images), may be taken of my participation or my minor’s participation in various activities while at class/camp. I understand that no names or personal contact information will accompany any images. I understand that these images may be used in slide shows, web-site photo albums, video yearbooks, and other promotional materials and/or publications. I acknowledge below that I do consent to such images of my likeness or my minors likeness being taken and do not request compensation for the use of my likeness or my minors likeness.
I grant Language Kids Houston, LLC and host sites the absolute right to copyright, re-use, publish and republish by any medium, including electronically, any photos included that may be taken while participating in a Language Kids Houston, LLC event unless otherwise notified in writing.
- Please be aware that the locations where our summer camps are provided at are not licensed day care facilities.